Microsoft 365(M365)
Angleški izraz: Microsoft 365
Microsoft's suite of office applications and cloud services — includes Outlook, Word, Excel, Teams, SharePoint, OneDrive, and user management.
Kaj pomeni Microsoft 365?
Microsoft 365 (formerly Office 365) is a subscription package that combines familiar desktop applications (Word, Excel, PowerPoint, Outlook) with cloud services for email (Exchange Online), file storage (OneDrive), collaboration (SharePoint), and communication (Teams).
The core component is user and access management in Microsoft Entra ID (formerly Azure AD). This is where it is determined who can access what, whether MFA is mandatory, which devices are allowed to log in, and so on.
Microsoft 365 is available in various plans (Business Basic, Standard, Premium, and Enterprise plans). The difference is not just in price — different plans include different sets of security and management features.
Zakaj je to pomembno za podjetja?
Microsoft 365 is the central work environment for most companies — email, documents, meetings, communication, and collaboration all flow through it. An outage or compromise of the M365 environment means the company cannot operate.
A key business decision is not only the choice of plan, but also: do we have our own backup of M365 data, are accesses managed with MFA and Conditional Access, and are devices under control (Intune or MDM).
Kje se to pojavi v praksi?
Typical business setup: each employee has a Business Standard or Premium license, email runs in Exchange Online, documents are in SharePoint libraries by department, personal files in OneDrive, and communication in Teams.
For larger organizations, we add Conditional Access rules (for example, mandatory MFA for logins from abroad), Intune for device management, and a separate backup of M365 data (Veeam, Acronis, or a similar solution). In hybrid environments, M365 is connected to the local Active Directory via Entra Connect.
Najpogostejše težave ali napake
The most common mistake is the assumption that Microsoft takes care of backups itself. Microsoft clearly recommends in its service terms that the user should take care of backups of important data themselves. Without your own backup, an accidentally deleted email or file may no longer be recoverable after a certain period.
Another common issue: admin accounts without MFA and with permissions that no one reviews. A breach of a Global Admin account means total control over the entire environment.
The third mistake: SharePoint and Teams channels that have grown without control over the years, with 'everyone in company' access even for sensitive documents.
Kako pri tem pomaga VitalIT
At VitalIT, we first audit the actual state of existing M365 environments: license plan, MFA coverage, admin accounts, Conditional Access rules, backup, and SharePoint access status. Only then do we propose sensible steps.
In practice, we assist with migration to M365, setting up MFA and Conditional Access rules, establishing dedicated M365 data backups, and organizing SharePoint and Teams structures. We adapt solutions to the actual environment and the agreement with the client.
Povezane storitve
Pogosta vprašanja
- Which Microsoft 365 plan is right for my company?
- The answer depends on the number of employees and required functionalities. For smaller companies, Business Standard (up to 300 users, includes all basic apps) often makes sense; for companies needing advanced security and device management, Business Premium. For larger organizations, Enterprise plans (E3, E5) come into play.
- Does Microsoft backup my data automatically?
- Microsoft ensures high availability of its services, but not the long-term backup of your data. An accidentally deleted email or file can be irretrievably lost after a few days to weeks. Having your own M365 backup is standard in a business environment.
- Can we use Microsoft 365 together with local Active Directory?
- Yes. A hybrid setup with Microsoft Entra Connect is common: user identities are synchronized from local AD to Entra ID, and login can occur through both.
- Is M365 GDPR compliant?
- Microsoft as a provider offers appropriate agreements (DPA) and technical settings for compliance. The responsibility for correct configuration (who accesses what, where data is located, how it is secured) remains with the company.